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Form W-2: What to Do if You Haven’t Gotten Yours


The shape W-2 is probably probably the most acquainted IRS tax kinds for these working within the US. It is also one probably the most essential in terms of submitting your taxes every year because it reveals your whole employment revenue for the earlier yr, in addition to the quantity of taxes that have been withheld.

This story is a part of Taxes 2024, CNET’s protection of the very best tax software program, tax suggestions and every little thing else it’s good to file your return and monitor your refund.

Most full-time and part-time workers might want to obtain a W-2 from their employers earlier than they’ll full their revenue tax return every tax season, and firms are required to furnish them to workers by at this time, Jan. 31. 
We have damaged down every little thing it’s good to know in regards to the kind W-2; what it’s, what’s included in your kind W-2, whenever you’ll obtain your W-2 and what to do if you aren’t getting your W-2 out of your employer. 

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For extra, here is the best tax software for 2024 filing, a cheat sheet for submitting your taxes this yr and every little thing to know in regards to the youngster tax credit score in 2024. 

What’s a W-2 kind?

The Form W-2 Wage and Tax Assertion is the official file of your wages and withheld taxes from the earlier yr.

The shape can even embrace details about:

  • Suggestions and different types of compensation
  • Contributions to a retirement plan, like a 401(okay) 
  • Contributions to a well being financial savings account
  • The price of your well being care advantages

Whether or not you do your taxes on paper, in your laptop or telephone or with a skilled tax preparer, you will want to make use of info from Type W-2 to finish your return.

What info is included in my W-2 kind?

A screenshot of a W-2 form for 2022

Although it nonetheless seems on the W-2 kind, Field 9 is not utilized by the IRS.

IRS/Screenshot by Peter Butler/CNET

This is a fast breakdown of all the packing containers and information on the W-2:

Containers A via F: The lettered packing containers on the highest and left aspect of the shape comprise figuring out info for each you and your employer, together with authorized identify, tackle, your Social Safety quantity and the tax identification variety of your employer. (The “management quantity” is only a distinctive ID for figuring out your W-2 in your employer’s system.)

Containers 1 and a couple of: These two packing containers have an important info for many taxpayers: your whole wages, suggestions and different compensation and the whole federal revenue tax that was withheld for the yr.

Containers 3 via 6: These packing containers present how a lot of your revenue is topic to Social Safety and Medicare taxes, in addition to how a lot in taxes you paid for each.

Containers 7 and eight: Should you obtain compensation by suggestions, these two packing containers present how a lot tip revenue you reported, and the way a lot your employer reported in suggestions paid to you. 

Field 9: Don’t be concerned in regards to the mysteriously grayed-out Field 9. It was previously used for reporting advance funds for the Earned Earnings Credit score. That tax perk resulted in 2010, but the field stays.

Containers 10 and 11: Field 10 reveals any dependent care advantages you could have acquired, whereas Field 11 incorporates any deferred compensation

Field 12: This field incorporates further compensation or reductions to taxable revenue, and 28 potential gadgets may be included right here, every designated by a single or double-letter code. A few of these codes must be included in your tax return, whereas others are solely to your info.

Field 13: Three choices right here present revenue that is not topic to federal tax: employer-sponsored retirement plan (like a 401(okay) account), third-party sick pay (corresponding to non-public insurance coverage), or cash earned as a statutory employee.

Field 14: This field acts as a catch-all to your employer to report any further tax info, corresponding to tuition help or union dues. Employers can even embrace sure state and native taxes right here. 

One frequent Field 14 entry is fee for state incapacity insurance coverage, which may be deductible for some taxpayers.

Containers 15 via 20: The packing containers on the backside of your W-2 kind present your revenue and withholding information for the tax yr as they relate to your state taxes. That part additionally consists of your employer’s state ID quantity.

When will I obtain my Type W-2?

It is best to obtain your Type W-2 by at this time, Jan. 31, 2024. That is when employers are required by regulation to supply W-2s to all workers and the IRS. 

Whereas many corporations nonetheless ship W-2 kinds via the mail, many additionally make them accessible on-line. Your W-2 kind may come from a 3rd get together that handles your organization’s payroll, corresponding to ADP or Gusto.

What ought to I do if I do not get my W-2?

Should you nonetheless have not gotten your kind by at this time, first be certain your employer hasn’t emailed you directions on how one can entry your W-2 kind on-line. In response to IRS Publication 15A, employers can present digital variations of W-2 kinds if workers decide in. (You’ll want to examine your spam and junk folders in case the e-mail wound up there.)
If you do not have your kind and weren’t despatched directions, contact your human assets or payroll division to ask in regards to the standing of your W-2. It’s also possible to contact them in the event you misplaced a W-2 you have been despatched.

In case your employer is not useful, you possibly can contact the IRS instantly at 800-829-1040. The company will contact your employer and request your lacking W-2 kind for you.
The IRS recommends ready till the top of February to see in case your W-2 arrives earlier than contacting the company. You will must have some info able to confirm your identification:

  • Your authorized identify, tackle, Social Safety quantity and telephone quantity
  • Your employer’s identify, tackle and telephone quantity
  • The dates you labored for the employer
  • Estimates of wages and revenue tax withheld. (Yow will discover this in your final paycheck of the yr.)

Should you nonetheless do not obtain or cannot entry your W-2 kind by Tax Day, April 15, you possibly can file your tax return through the use of Form 4852, an alternative to the W-2 that permits you to estimate your revenue and withholding tax. Should you discover out later that the knowledge in your return is completely different out of your W-2, you will must file an amended return.

It’s also possible to file Form 4868 and ask for a six-month submitting extension that provides you with extra time to trace down your W-2. Should you do not assume you owe any taxes, you do not have to pay something. Should you do owe taxes, you will must pay an estimated quantity whenever you file your extension or danger a penalty later.

For extra tax suggestions, study whenever you’ll get your 2024 tax refund and the quickest strategy to get your refund this yr.


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